Square vs Toast: Which POS is Right for Your Restaurant in 2026?

# Square vs Toast: Which POS is Right for Your Restaurant in 2026? If you're opening a restaurant in 2026, or just finally ditching that janky iPad setup your last manager rigged with duct tape, you're going to have this conversation. Square or Toast? It's the POS question that every restaurant owner asks, and most comparison articles read like they were written by someone who's never worked a Saturday night rush. We've talked to hundreds of restaurant operators at Claw Prime AI. Some love their Square setup. Some swear by Toast. Some hate both and are just surviving. Here's what actually matters when you're choosing between these two. ## Square vs Toast: Feature Comparison Let's get the table out of the way first. This is what your Google search was looking for. | Feature | Square for Restaurants | Toast | |---------|----------------------|-------| | **Free tier** | Yes - basic POS, unlimited terminals | Yes - limited features, Toast-branded payments | | **Paid plans** | Plus: $60/mo/location | Starter: $0 + higher processing; Growth: $69/mo/location | | **Hardware cost** | Square Terminal: ~$349; Reader: $49 | Toast Terminal: $0 on Growth plan; $349 starter kit | | **Processing rates** | 2.6% + 10c (in-person) | 2.49% + 15c (standard); varies by plan | | **Online ordering** | Square Online included free | Toast Online included; commission-based on free plan | | **Kitchen display (KDS)** | Free on Plus plan | Included on Growth+ plans | | **Inventory management** | Basic on free; advanced on Plus | Built-in on all paid plans | | **Scheduling** | Square Team (paid add-on) | 7shifts integration; Toast scheduling on Growth+ | | **Payroll** | Square Payroll: $35/mo + $5/employee | Toast Payroll: custom pricing | | **Contract length** | Month-to-month, cancel anytime | 1-2 year contracts common (Toast has softened this) | | **Third-party integrations** | Large app marketplace | Growing marketplace; some locked to Toast tools | | **Restaurant depth** | General POS with restaurant features | Built specifically for restaurants | The table tells you specs. It doesn't tell you what it's like to actually run service on these systems at 8 PM on a Friday. ## Pricing Breakdown: What You'll Actually Pay Here's where it gets real. Both companies advertise low entry prices, but your actual monthly cost depends on what you need. ### Square Pricing in 2026 Square's free tier is genuinely useful. You get a POS, basic menu management, and payment processing. If you're a small cafe or food truck with one register, it works. The catch: you're limited on reporting, team management, and advanced inventory. Square Plus runs $60 per location per month. That unlocks the KDS, advanced inventory, and better reporting. For a single-location restaurant doing $500K+ in annual revenue, this is usually the sweet spot. Processing is straightforward: 2.6% + 10 cents per in-person transaction. No hidden fees, no surprise rate changes. Square's pricing transparency is one of their biggest selling points. Total monthly cost for a typical single-location restaurant on Square Plus: around $60 + processing fees. If you add Square Payroll, tack on another $35 plus $5 per employee per month. ### Toast Pricing in 2026 Toast's free tier exists but it's a loss leader. You get a stripped-down POS and Toast handles your payment processing at higher rates. It's fine for a counter-service spot that doesn't need much. Toast Growth at $69 per location per month is where most full-service restaurants land. This gives you the KDS, online ordering, menu management, and team tools. Hardware can be subsidized or free on longer contracts. Here's the part that trips people up: Toast's processing rates and fees stack up. Standard processing is 2.49% + 15 cents, but add online ordering commissions, delivery integrations, and add-on modules, and the real cost creeps past what the sticker price suggests. Toast also historically pushed 1-2 year contracts. They've relaxed this in recent years, but you should still read the agreement carefully. Canceling mid-contract used to mean paying out the remaining term. Some operators have been burned by this. Total monthly cost for a typical single-location restaurant on Toast Growth: $69 + processing + potential add-on fees. Realistically $150-300/month all-in for a mid-size operation. ### The Real Cost Comparison Square wins on simplicity and predictability. You know what you're paying. Toast wins on restaurant-specific features but costs more once you factor in the extras. Neither is cheap when you're doing $40K a month in credit card transactions. At that volume, processing rate differences of even 0.2% add up to real money over a year. Run the math on your actual transaction volume before deciding. ## Who Should Pick Square Square is the right choice if: **You're a counter-service or fast-casual spot.** Coffee shops, food trucks, bakeries, quick-service restaurants. Square was built for simplicity, and these concepts benefit from that. **You want to own your data.** Square doesn't lock you into their platform. If you want to switch processors or POS systems next year, you can. Month-to-month, no penalty. **You're cost-conscious and transparent pricing matters.** No surprises on your statement. What they quote is what you pay. **You already use other Square products.** If you're on Square for retail, payroll, or appointments, adding the restaurant POS keeps everything in one dashboard. **You're a first-time restaurant owner.** Square's learning curve is gentler. You can be up and running in a day without a consultant. ## Who Should Pick Toast Toast is the right choice if: **You're a full-service restaurant with serious operations.** Table management, course firing, modifier-heavy menus, bar tabs, catering. Toast's restaurant DNA shows in these details. **You need a kitchen display system on day one.** Toast's KDS is tightly integrated with the POS. Orders flow naturally. Square's KDS works but feels bolted on. **Online ordering is a major revenue channel.** Toast's online ordering and delivery integrations are deeper than Square's. If you're doing significant takeout or delivery volume, this matters. **You want everything in one vendor.** POS, KDS, payroll, scheduling, online ordering, gift cards, loyalty. Toast tries to be the one platform. For some operators, that simplicity of vendor management is worth the higher cost. **You have multiple locations and need enterprise reporting.** Toast's multi-location reporting and management tools are more mature than Square's for restaurant-specific metrics. ## Common Pain Points With Both Systems Neither POS is perfect. Here's what real operators complain about. **Square complaints:** The free tier reporting is shallow. You'll want Plus within a few months. Custom modifiers can feel clunky compared to Toast. And if you ever need to call support, get comfortable waiting. Square's support has always been a sore spot for restaurant operators who need help fast. **Toast complaints:** The contract situation still frustrates people, even with the softer terms. Processing fees are harder to predict with Toast because of the add-on structure. And some operators feel stuck once they're in the Toast setup because migrating off means retraining staff, reconfiguring hardware, and rebuilding your online ordering setup. Both systems have had outages. Every POS does. The question is how quickly they recover and how transparent they are about it. Neither company has a perfect track record here. ## The Honest Truth About Both Neither POS will fix a broken operation. I've seen restaurants blame their POS for problems that are actually about training, menu design, or management. The best POS in the world can't make your food cost work if your prep cook is giving away free appetenders. Square is the Honda Civic of restaurant POS. Reliable, affordable, does the job. You won't get excited about it, but it won't leave you stranded either. Toast is more like a well-equipped truck. More capability, more features, more cost. Great if you need what it offers. Overkill if you're running a sandwich shop. Both companies are investing heavily in AI features in 2026. Square's dashboard gives you sales analytics and some predictive tools. Toast has added AI-powered menu recommendations and labor forecasting. These are nice-to-haves, not game-changers yet. ## The Third Option Nobody's Talking About Here's what most comparison articles miss: you don't have to pick just one. At Claw Prime AI, we build an AI layer that sits on top of your existing POS. Whether you're on Square, Toast, or anything else, our agents can pull your sales data, track inventory in real time, forecast demand, and flag problems before they cost you money. Think of it this way. Square and Toast handle your transactions. We handle the intelligence that turns those transactions into better decisions. A restaurant on Square can use our AI to get the kind of predictive analytics that Toast charges premium prices for. A restaurant on Toast can use our AI to catch the operational gaps that even Toast's dashboard misses. We're not here to sell you a new POS. We're here to make whatever POS you're using actually work harder for you. **Get your free AI Readiness Quiz** - takes 5 minutes, shows you exactly where AI fits your operation. ## The Bottom Line If you're a small, simple operation that values transparency and flexibility, go Square. If you're a full-service restaurant that needs deep restaurant features and doesn't mind paying more, go Toast. If you're somewhere in between or want to get more out of whichever system you're already on, talk to us. The POS is the foundation. What you build on top of it is what actually grows your business.